Proposals Due: April 7
REQUEST FOR PROPOSALS
The City of Puyallup, Washington is requesting proposals for
planning, engineering, and water resources services from consulting teams to
develop a basin plan for the
Six (6) copies of the proposal are due by ,
The southeast portion of the City has had substantial
development in recent years, and more development is expected to occur in the
near future. This development could increase stormwater runoff in the
The purpose and goal of this project is to develop a basin
plan for the
The City project manager is Dan Repp, Assistant City
Engineer, 253-841-5587. The consultant contract will need to be approved by
BUDGET: The total project budget is $100,000.
Submission of Proposals
Six (6) copies of the Proposal shall be furnished to the City addressed as follows:
Attn: Dan Repp, Project Manager
Proposals are due on or before
Page Limit: Proposals shall be limited to ten pages (one page = one side) of material, not including the transmittal letter.
Transmittal Letter: Indicate the consultantís project manager and phone number, and that the proposal will be valid for at least 60 calendar days.
Understanding/Approach: Indicate your overall understanding of the project elements and your approach to completing the project. Include descriptions of project tasks and a proposed schedule for the project. The approach should realistically reflect the work that can be completed with the project budget.
Project Organizational Chart: Depict lines of authority for staff and subconsultants (if any) who will be working on this project. Clearly indicate key staff members and their proposed roles and responsibilities.
Staff Qualifications: Provide bio-sketch summaries for each person who will work on this project. The summaries shall describe each personís proposed role on the project and their relevant qualifications and experience.
Team Experience: Experience descriptions must include members of the proposal team that worked on the project, and the name of the client and clientís project manager and telephone number. If desired, also provide information about additional firm or team resources and experience that may be available for the project if needed and applicable. Experience should focus on projects completed by the proposed team members in the last five years.
The City will respond to phone calls, meeting requests, and written inquires about the project. Direct inquires to Dan Repp, Project Manager, 253-841-5587. Proposals are to be based on the information presented in this Request for Proposals unless an addendum is issued.
Request Is Not Basis for Obligations
The RFP does not constitute an offer to contract and does not commit the City to the award of a contract to anyone, or to pay any costs incurred during the preparation and submission of proposals. The City reserves the right to reject any and all proposals that do not conform to the requirements stated herein. The City also reserves the right to cancel all or part of this RFP for any reason determined by the City to be in the public interest.
Proposals that conform to the proposal instructions will be evaluated. The proposals will be evaluated against the following criteria.
1. Qualifications/Experience of Project Manager leading similar types of projects and knowledge of local conditions (25%).
2. Qualifications and relevant experience of firm(s) and key personnel on similar projects (35%).
3. Overall approach and process proposed to meet project goals and objectives (40%).
The city selection team may choose a consultant team based solely on the written proposals or may ask for oral interviews. If interviews are required, the City will notify the short-listed consultants and provide the following information:
1. The evaluation criteria for the oral interviews
2. Questions or issues the selection team would like the consultant to address at the interview
3. Time, location, and duration of interview
Oral interviews will include time for the consultants to make a presentation, plus time for questions and answers. After the interviews, the selection team will rank the consultants based on the evaluation criteria. The City will enter into negotiations with the highest ranking team to develop a final scope of work, fees, and contract terms. If the negotiations fail, the City will notify the firm in writing that further negotiations are terminated. The City will then begin contract negotiations with the firm ranked second by the selection team. If no agreement is reached, the City may start a new selection process.